At EML Team we’re often asked to suggest or provide a team building day, training workshop or conference at an ‘off site’ venue such as a hotel. Depending upon the client’s wishes, this will typically be for half a day, 1 day, or 1 day plus dinner and accommodation.
Venues use the term ‘Day Delegate Rate’ or ‘DDR’ in 3 ways.
If you haven’t heard this terminology before, it can be a little confusing. And it’s important to understand what is and is not included within the package being offered.
So, with a ½ day DDR package the following would usually be offered:
Note that the majority of venues do not offer this option as it is not profitable enough for them to do this.
With an 8 hour DDR package the following would usually be offered:
With a 24 hour DDR package the following would usually be offered:
There is, of course, some variation from venue to venue. So, before booking it’s always advisable to appraise yourself as to exactly what will be provided.
Within the Delegate Rates wine and alcohol is not included though a bottle of house red / white is usually around £18.50+VAT per bottle. It is normally recommended to allow a half bottle per person over dinner. Allowances also need to be made or considered for pre dinner drinks – is this to be paid for by your delegates or put on the main account?
Most venues will not provide a Microphone, amplifier and speakers within a package. If required for your presentation there will need to be hired from the venue or just simply speak to us and if available we will endeavour to provide this within our event activity package (whatever that may be).
It is usually cheaper to take advantage of an 8 or 24 hr DDR rather then separate the individual elements out…however, with lower delegate numbers (below a threshold of around 10 / 15 guests) venues often only will give ‘individual element prices’ such as:
Projector, screen and flip chart (per day)
Tea and Coffee
Tea, Coffee and pastries
2 course Restaurant lunch
3 course dinner in the restaurant
Single occupancy accommodation (B&B)
£1.67 per person, per serving +VAT
£2.92 per person, per serving +VAT
£13.30 +VAT per person
£24.96 +VAT per person
£85 +VAT per person
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