What is a Day Delegate Rate (DDR) in the Events Industry?

What is a Day Delegate Rate (DDR) in the Events Industry?

At EML Team we’re often asked to suggest or provide a team building day, training workshop or conference at an ‘off site’ venue such as a hotel. Depending upon the client’s wishes, this will typically be for half a day, 1 day, or 1 day plus dinner and accommodation.

Venues use the term ‘Day Delegate Rate’ or ‘DDR’ in 3 ways.

  • Half Day Day Delegate Rate – ½ day DDR
  • 8 hour Day Delegate Rate – 8hr DDR
  • 24 hour Day Delegate Rate – 24hr DDR

If you haven’t heard this terminology before, it can be a little confusing. And it’s important to understand what is and is not included within the package being offered.

1/2 Day DDR Package

So, with a ½ day DDR package the following would usually be offered:

  • Parking (although not usual with city centre venues)
  • Wi-Fi access throughout the venue
  • Room hire
  • Projector, screen and flip chart
  • Bottled water and Sweets
  • Basic stationary – Pens note pads and flip chart pen (s)
  • Tea, Coffee and pastries (afternoon)

Note that the majority of venues do not offer this option as it is not profitable enough for them to do this.

8 Hour Day Delegate Rate Package

With an 8 hour DDR package the following would usually be offered:

  • Parking (although not usual with City centre venues)
  • Wi-Fi access throughout the venue
  • Room hire
  • Projector, screen and flip chart
  • Bottled water and Sweets
  • Basic stationary – Pens note pads and flip chart pen (s)
  • Tea and Coffee (Morning)
  • Tea, Coffee and pastries (afternoon)
  • 2 course buffet restaurant lunch or Sandwich lunch in your meeting room

24 Hour Day Delegate Rate Package

With a 24 hour DDR package the following would usually be offered:

  • Parking (although not usual with City centre venues)
  • Wi-Fi access throughout the venue
  • Room hire
  • Projector, screen and flip chart
  • Bottled water and Sweets
  • Basic stationary – Pens note pads and flip chart pen (s)
  • Tea and Coffee (Morning)
  • Tea, Coffee and pastries (afternoon)
  • 2 course buffet restaurant lunch or Sandwich lunch in your meeting room
  • Dinner in the restaurant / Dinner in a private room
  • Single occupancy accommodation (Bed and Breakfast)

There is, of course, some variation from venue to venue. So, before booking it’s always advisable to appraise yourself as to exactly what will be provided.

What is not Included in the DDR?

Alcohol

Within the Delegate Rates wine and alcohol is not included though a bottle of house red / white is usually around £18.50+VAT per bottle. It is normally recommended to allow a half bottle per person over dinner. Allowances also need to be made or considered for pre dinner drinks – is this to be paid for by your delegates or put on the main account?

Microphone, Amplifier and Speakers

Most venues will not provide a Microphone, amplifier and speakers within a package. If required for your presentation there will need to be hired from the venue or just simply speak to us and if available we will endeavour to provide this within our event activity package (whatever that may be).

And finally…

It is usually cheaper to take advantage of an 8 or 24 hr DDR rather then separate the individual elements out…however, with lower delegate numbers (below a threshold of around 10 / 15 guests) venues often only will give ‘individual element prices’ such as:

Room Hire
Projector, screen and flip chart (per day)
Tea and Coffee
Tea, Coffee and pastries
2 course Restaurant lunch
3 course dinner in the restaurant
Single occupancy accommodation (B&B)
£291.66 +VAT
£125 +VAT
£1.67 per person, per serving +VAT
£2.92 per person, per serving +VAT
£13.30 +VAT per person
£24.96 +VAT per person
£85 +VAT per person

 

Our two decades of experience in the events industry means we know how to get you the best deal, the ideal venue and the most out of your team building session.

 

Get in touch now for a fast, tailored, team building activity proposal.

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“EML were great to work with, really responsive & flexible. Our team was in need of some quality time together having been working from home for so long. Neil’s excellent facilitation helped us to learn more about each other, strengthen our connections, and build some shared goals in a really fun and safe way.”

Amy Taylor | Clinical Lead | NHS

Professional, knowledgeable and friendly team to work with from beginning to end. Thank you for making our day a great success!
Caroline Greenfield | Aramco Overseas
You actually listened to the criteria I asked and followed up with a call to discuss options, out of 4 contacted no other company did that.
Michelle Duberry | Galliford Try
Really enjoyed working with Jon, Ruth and the team, exceptional customer service and support, would definitely work with you again.
Nicola Newman | The AA
Great day had a wonderful time thank you to all the team for making it such a successful event with many happy memories.
Mark Hoggard | Depuy J&J
Very professional and engaging company to work with. Great ideas and energy on the day resulted in some excellent staff feedback.
Jenny James | RoSPA
Just a big thank you again for a brilliant date. So well organised from start to finish and the team on the day were all amazing. Everyone had a great time and the feedback has been brilliant.
Laura Heaton | Hazlewoods
We have had lots of positive feedback from many members of staff. They really enjoyed all the activities and felt that it allowed them to have fun and to get to know colleagues better. Thank you!
Sonia Johnson | Bracknell Forest CC
Brilliant facilitation, really understood our needs and worked with us to create something amazing. Feedback from staff has been really positive. They were engaged, and it really did support us in our messaging. Thank you!
Clare Salerno | Saints FC
Many thanks to Neil and Ruth for leading our virtual team building exercise... Many laughs were had while scrambling to collect the twenty items...!!! The Murder Mystery was my favourite and my team winning was the icing on the cake. The Haka showed how uncoordinated we are but the laughs ...just proves what an enjoyable experience we all had.
Suzanne Mitchell | Beckton, Dickinson & Co
Our team really enjoyed the event - they are already asking when we can do another!
Karen Wilson, | Zhero
EML delivered a great virtual training afternoon for our new Graduates, Undergraduates & Apprentices. Everyone found it to be a fun and engaging afternoon.
Victoria Goodwin | Croudace Homes
Thanks for organising and facilitating our online Christmas social. I've had some great feedback from the participants and it was lovely to do something together even though we couldn't meet face to face.
Michelle Hammersley | GKN Aerospace
Great fun had by all. Both inclusive and engaging. We will be looking to use EML again next year.
John Williams | ECCTIS

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