Choosing Your Team Building Room Layout

Choosing Your Team Building Room Layout

When speaking to clients and booking venues, there is always a moment when we need to confirm the room layout for the team building session. This quick guide will help you choose the best room layout to make your team building event a success.

8 Common Room Layouts for Team Building

Room layouts for team building events - cabaret, theatre, banqueting, classroom, cocktail, 'U' shape, hollow square

Cabaret Layout

Cabaret style uses more space per guest than any other room layout. Cabaret layout will be a 6 or 7 foot round table with 6 or 7 chairs just to one side of the table facing forward. Cabaret is a good format to use when presenters require guests to make notes and they need to interact with the audience. Guests will have a clear view of the presenter and any materials being shown on the screen in front of them.

Banqueting Layout

Banquet style is similar to Cabaret style but there are simply more chairs evenly placed around the round 6 or 7 foot table. Banquet style is typically used at lunches and dinners, and generally set for 8 to 10 delegates.

Theatre Layout

Theatre style is as it sounds, as if you were in a theatre or cinema. There will be an equal number of chairs in rows facing the front of the room. A central isle is generally preferable to allow easy access for delegates as well as conforming to fire regulations for evacuation purposes.

Classroom Layout

Classroom layout again is as it sounds with each delegate having a table in front of them whilst also being in rows. Generally, venues use 6ft long trestle tables are used and accommodate either 2 or 3 (at a push) delegates per table. There are two ways for this to be laid out – either in rows or in a ‘herringbone’ layout which is where the tables are placed at a 35 to 45-degree angle to the front of the room.

‘U’ Shape

‘U’ shape is as it sounds – a set of 6 foot tables set in the shape of the letter ‘U’, with the open end facing the front of the room with the chairs are placed around the outside of the ‘U’. This layout is useful for 18 to 20 guests where a presenter can easily see and engage with the delegates.

Boardroom

Using a large wide table for typically between 12 and 14 delegates. This is often seen as quite adversarial in nature as all guests are essentially facing one another.  This layout is not typically used where there is a presenter and is often in used in smaller meeting spaces.

Hollow Square

Similar to ‘Boardroom’ the tables are arranged in a square (or rectangle) leaving the centre open. The chairs are then placed around the outside. This format can be used for up to 20 guests though some consideration should be given to guests hearing one another. Again, this layout is not typically used where there is a presenter.

Cocktail Layout

Cocktail layout implies that a few taller cocktail tables are scattered in the room. This style is recommended for evening pre dinner drinks or light social sessions where mingling, light chat and networking is the aim. A few chairs can liberally be placed around the outer edges of the room, but the primary function of this layout is to keep guests standing and chatting in an informal way.

Which is the Best Layout for my Indoor Team Building Activity?

Most indoor team building activities require a reasonable amount of space. EML always adapts its formats to each space but to give us a fighting chance the best layout for a team build is to ask for cabaret. Cabaret provides tables to sit around and undertake team activities and the tables can be cleared away at lunch time providing a space for a team game. As a rule of thumb if you have a group of 30 ask for a room rated to cabaret for 60 – this will allow you to conduct a meeting without feeling lost in a cavernous room and provide ample floor space for an indoor team build.

I’m Still Not Sure Which Layout Will Be Best for My Team

Don’t worry! When you book a team building activity with EML Team our event management consultants will help you to choose a layout that’s perfect for your chosen event. Get in touch on +44 (0)1905 330660 or info@www.emlteam.test to find out more.

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“EML were great to work with, really responsive & flexible. Our team was in need of some quality time together having been working from home for so long. Neil’s excellent facilitation helped us to learn more about each other, strengthen our connections, and build some shared goals in a really fun and safe way.”

Amy Taylor | Clinical Lead | NHS

Professional, knowledgeable and friendly team to work with from beginning to end. Thank you for making our day a great success!
Caroline Greenfield | Aramco Overseas
You actually listened to the criteria I asked and followed up with a call to discuss options, out of 4 contacted no other company did that.
Michelle Duberry | Galliford Try
Really enjoyed working with Jon, Ruth and the team, exceptional customer service and support, would definitely work with you again.
Nicola Newman | The AA
Great day had a wonderful time thank you to all the team for making it such a successful event with many happy memories.
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Just a big thank you again for a brilliant date. So well organised from start to finish and the team on the day were all amazing. Everyone had a great time and the feedback has been brilliant.
Laura Heaton | Hazlewoods
We have had lots of positive feedback from many members of staff. They really enjoyed all the activities and felt that it allowed them to have fun and to get to know colleagues better. Thank you!
Sonia Johnson | Bracknell Forest CC
Brilliant facilitation, really understood our needs and worked with us to create something amazing. Feedback from staff has been really positive. They were engaged, and it really did support us in our messaging. Thank you!
Clare Salerno | Saints FC
Many thanks to Neil and Ruth for leading our virtual team building exercise... Many laughs were had while scrambling to collect the twenty items...!!! The Murder Mystery was my favourite and my team winning was the icing on the cake. The Haka showed how uncoordinated we are but the laughs ...just proves what an enjoyable experience we all had.
Suzanne Mitchell | Beckton, Dickinson & Co
Our team really enjoyed the event - they are already asking when we can do another!
Karen Wilson, | Zhero
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Victoria Goodwin | Croudace Homes
Thanks for organising and facilitating our online Christmas social. I've had some great feedback from the participants and it was lovely to do something together even though we couldn't meet face to face.
Michelle Hammersley | GKN Aerospace
Great fun had by all. Both inclusive and engaging. We will be looking to use EML again next year.
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